Charter School Evaluation Timeline

In response to feedback from stakeholders, an evaluation timeline specific to charter organizations has been created. The table below shows due dates, actions required, and resources available to assist with the evaluation process. The column labeled “Who” calls out which charter schools or if all charter schools have an action to complete. If you have any questions or need clarification, please refer to the “Contact” column for the appropriate email to best answer your questions.

The goal of the educator effectiveness team at TDOE is to provide the best support to charter organizations with the evaluation process. The team appreciates your candid feedback regarding support during the 2024-25 school year. Please complete this survey.

Charter School Monthly Office Hours can be found here.
All guidance provided is in accordance with T.C.A. § 49-1-302, State Board Rule 0520-02-01 Evaluations, and State Board Policy 5.201 Educator Evaluation Policy.

Due Date
Who
To do
For More Information
Resources
Contact
June 2, 2025
Charter schools who use the TEAM rubric observation model TEAM evaluator certification and recertification process opens. TEAM TrainingTEAM Training FAQTEAM.Questions@tn.gov
June 13, 2025 All charter schoolsComplete evaluation flexibility options form and sign MOU for TNCompass configuration. Evalutation Flexibility Options2025-26 Evaluation Flexibility Options Form Guidance

TEAM.Questions@tn.gov
July 1, 2025All charter schools2025-26 school year opens to assign district-level roles and permissions in TNCompass.TNCompassTNCompass User GuideTEAM.Questions@tn.gov
August 29, 2025All charter schoolsEnter final achievement
measure scores (off-theshelf measures, etc.) from
2024-25.		Achievement MeasuresTNCompass User GuideTEAM.Questions@tn.gov
August 19, 2025All charter schoolsEnsure former staff
members have been
removed from current
year staffing		TNCompass user guideTEAM.Questions@tn.gov
September 3, 2025Charter schools who use the TEAM rubric observation model TEAM evaluator recertification process closes 5:00 pm CT. TEAM TrainingTEAM Training FAQTEAM.Questions@tn.gov
September 26, 2025Charter schools choosing portfolios for non-tested teachers’ growth scores Complete portfolio teacher rosteringPortfolio ResourcesPortfolio Rostering Guidance

Portfolio Lead Monthly Office Hours		Portfolio.Questions@tn.gov
October 10, 2025All charter schools Complete 2025-26 staffing in TNCompass.TNCompassTNCompass User Guide

TNCompass Evaluation Data Management Guide		TEAM.Questions@tn.gov
October 17, 2025All charter schools Enter final achievement measure scores (graduation rate, ACT, etc.) from 2024-25Achievement MeasuresTNCompass User GuideTEAM.Questions@tn.gov
October 24, 2024Charter schools choosing portfolios for non-tested teachers’ growth scores Ensure all implementing
teachers have access
through SSO to online
student growth portfolio
platform.		Portfolio ResourcesPortfolio Rostering Guidance

Portfolio Lead Monthly Office Hours		Portfolio.Questions@tn.gov
December 1, 2025All charter schools Enter all growth and achievement measure selections/scales for 2025-26 into TNCompassAchievement MeasuresAchievement Measure Guidance

Growth Measure Guidance

Evaluator Configurators Monthly Office Hours		TEAM.Questions@tn.gov
December 1, 2025All charter schoolsNominate your Teacher of the YearTeacher of the Year ApplicationTeacher of the Year Nomination FormSarah.Brown@tn.gov
December 6, 2025Charter schools choosing portfolios for non-tested teachers’ growth scores Ensure portfolio point A
assessments are complete.		Portfolio ResourcesPortfolio Rostering Guidance

Portfolio Lead Monthly Office Hours		Portfolio.Questions@tn.gov
December 12, 2025Charters using the TEAM observation rubric Ensure all evaluations from 2024-25 are finalized and signed with PINTNCompass User Guide

Evaluation PIN Completion Instructions		TEAM.Questions@tn.gov
December 17, 2025All charter schoolsNominate your Principal and Supervisor of the YearPrincipal of the Year Application
Supervisor of the Year Application		Principal/Supervisor of the Year nomination formSarah.Brown@tn.gov
January 15, 2026All charter schoolsSubmit request for additional achievement measures and alternative growth measures to portfolios. Achievement MeasuresMeasure Approval ProcessTEAM.Questions@tn.gov
January 15, 2026Any charter schools wanting to use a new observation rubricSubmit request to pilot observation model not currently state board- approvedAlternate Observation Models for Charter OrganizationsSubmit your application hereTEAM.Questions@tn.gov
January 15, 2026Charter schools using the TEAM observation rubric Complete fall semester teacher and administrator observation entry in TNCompass.TN Compass User GuideTEAM.Questions@tn.gov
January 15, 2026All charter schools Identify current partial year exemptions (PYE) and enter in TNCompass. Statute, Rule, and PolicyPartial Year Exemption Guidance

Evaluation Configurators Monthly Office Hours		TEAM.Questions@tn.gov
February 2026Charter schools using portfolios for non-tested teachers’ growth scoresPortfolio Teacher Roster VerificationPortfolio ResourcesPortfolio Lead Monthly Office HoursPortfolio.Questions@tn.gov
March 13, 2026Charter schools using portfolios for non-tested teachers’ growth scoresnsure portfolio point B
submissions are on
track		Portfolio ResourcesPortfolio Lead Monthly Office HoursPortfolio.Questions@tn.gov
March 27, 2026All charter schools Ensure all growth and achievement measure selections for 2025-26 are accurate and completeAchievement MeasuresAchievement Measure Guidance

Evaluation Configurators Monthly Office Hours		TEAM.Questions@tn.gov
March 31, 2026Charter schools who use TEAM observation model TEAM evaluator certification process closes at 5:00 p.m. CT. Register for TEAM TrainingTEAM Training FAQTEAM.Questions@tn.gov
May 8, 2026
5:00pm CT		Charter schools choosing portfolios for non-tested teachers’ growth scores Ensure all teacher portfolios have been submitted by the deadlinePortfolio ResourcesPortfolio Lead Monthly Office HoursPortfolio.Questions@tn.gov
SpringAll Charter schools Ensure all teachers in tested grades complete roster verificationRoster Verification

TVAAS site		Roster Verification FAQRV.Questions@tn.gov
June 10, 2026Charter schools who use TEAM observation model Enter final observation
scores (including
professionalism) and
available achievement
measure scores.		TNCompass User Guide

Summative Conferences		TEAM.Questions@tn.gov
June 10, 2026All Charter schools Finalize and enter partial
year exemptions (PYE) in
TNCompass.		Partial Year Exemption GuidanceTEAM.Questions@tn.gov
June 17, 2026All Charter schoolsUpload all observation
data managed by third
party vendors into
TNCompass.		TNCompass User GuideTEAM.Questions@tn.gov