Charter School Evaluation Timeline

In response to feedback from stakeholders, an evaluation timeline specific to charter organizations has been created. The table below shows due dates, actions required, and resources available to assist with the evaluation process. The column labeled “Who” calls out which charter schools or if all charter schools have an action to complete. If you have any questions or need clarification, please refer to the “Contact” column for the appropriate email to best answer your questions.

The goal of the educator effectiveness team at TDOE is to provide the best support to charter organizations with the evaluation process. The team appreciates your candid feedback regarding support during the 2023-24 school year. Please complete this survey.

Charter School Monthly Office Hours can be found here.
All guidance provided is in accordance with T.C.A. § 49-1-302, State Board Rule 0520-02-01 Evaluations, and State Board Policy 5.201 Educator Evaluation Policy.

Due Date
Who
To do
For More Information
Resources
Contact
June 7
Charter schools who use the TEAM rubric observation model TEAM evaluator certification and recertification process opens. TEAM TrainingTEAM Training FAQTEAM.Questions@tn.gov
June 7All charter schools Enter final 2022-23 observation scores (including professionalism), available achievement measures.TNCompass TNCompass User Guide

Evaluation Configurators Monthly Office Hours
TEAM.Questions@tn.gov
June 14Charter schools not using the TEAM observation rubric Upload all observation data managed by third party vendors into TNCompass. TNCompass TNCompass User GuideTEAM.Questions@tn.gov
July 21 5:00 p.m. CSTAll charter schoolsComplete evaluation flexibility options form and sign MOU for TNCompass configuration. Evalutation Flexibility Options2023-24 Evaluation Flexibility Options Form Guidance

TNCompass Evaluation Flexibility Guide
TEAM.Questions@tn.gov
July 25All charter schools2023-24 school year opens to assign district-level roles and permissions in TNCompass.TNCompassTNCompass User GuideTEAM.Questions@tn.gov
October 13All charter schools Enter final achievement measure scores (graduation rate, ACT, etc.) from 2022-23Achievement MeasuresTNCompass User GuideTEAM.Questions@tn.gov
October 13All charter schools Complete 2023-24 staffing in TNCompass.TNCompassTNCompass User Guide

TNCompass Evaluation Data Management Guide
TEAM.Questions@tn.gov
October 27Charter schools choosing portfolios for non-tested teachers’ growth scores Complete portfolio teacher rosteringPortfolio ResourcesPortfolio Rostering Guidance

Portfolio Lead Monthly Office Hours
Portfolio.Questions@tn.gov
December 1All charter schools Enter all growth and achievement measure selections/scales for 2023-24 into TNCompassAchievement MeasuresAchievement Measure Guidance

Growth Measure Guidance

Evaluator Configurators Monthly Office Hours
TEAM.Questions@tn.gov
December 1All charter schoolsNominate your Teacher of the YearTeacher of the Year ApplicationTeacher of the Year Nomination FormSarah.Brown@tn.gov
December 15Charters using the TEAM observation rubric Ensure all evaluations from 2022-23 are finalized and signed with PINTNCompass User Guide

Evaluation PIN Completion Instructions
TEAM.Questions@tn.gov
December 17All charter schoolsNominate your Principal and Supervisor of the YearPrincipal of the Year Application
Supervisor of the Year Application
Principal/Supervisor of the Year nomination formSarah.Brown@tn.gov
January 15All charter schoolsSubmit request for additional achievement measures and alternative growth measures to portfolios. Achievement MeasuresMeasure Approval ProcessTEAM.Questions@tn.gov
January 15Any charter schools wanting to use a new observation rubricSubmit request to pilot observation model not currently state board- approvedAlternate Observation Models for Charter OrganizationsSubmit your application hereTEAM.Questions@tn.gov
January 15Charter schools using the TEAM observation rubric Complete fall semester teacher and administrator observation entry in TNCompass.TN Compass User GuideTEAM.Questions@tn.gov
January 15All charter schools Identify current partial year exemptions (PYE) and enter in TNCompass. Statute, Rule, and PolicyPartial Year Exemption Guidance

Evaluation Configurators Monthly Office Hours
TEAM.Questions@tn.gov
FebruaryCharter schools using portfolios for non-tested teachers’ growth scoresPortfolio Teacher Roster VerificationPortfolio ResourcesPortfolio Lead Monthly Office HoursPortfolio.Questions@tn.gov
March 31All charter schools Ensure all growth and achievement measure selections for 2023-24 are accurate and completeAchievement MeasuresAchievement Measure Guidance

Evaluation Configurators Monthly Office Hours
TEAM.Questions@tn.gov
March 31Charter schools who use TEAM observation model TEAM evaluator certification process closes at 11:59 p.m. CT. Register for TEAM TrainingTEAM Training FAQTEAM.Questions@tn.gov
May 1Charter schools choosing portfolios for non-tested teachers’ growth scores Ensure all teacher portfolios have been submitted by the deadlinePortfolio ResourcesPortfolio Lead Monthly Office HoursPortfolio.Questions@tn.gov
SpringAll Charter schools Ensure all teachers in tested grades complete roster verificationRoster Verification

TVAAS site
Roster Verification FAQRV.Questions@tn.gov