In response to feedback from stakeholders, an evaluation timeline specific to charter organizations has been created. The table below shows due dates, actions required, and resources available to assist with the evaluation process. The column labeled “Who” calls out which charter schools or if all charter schools have an action to complete. If you have any questions or need clarification, please refer to the “Contact” column for the appropriate email to best answer your questions.
The goal of the educator effectiveness team at TDOE is to provide the best support to charter organizations with the evaluation process. The team appreciates your candid feedback regarding support during the 2023-24 school year. Please complete this survey.
Charter School Monthly Office Hours can be found here.
All guidance provided is in accordance with T.C.A. § 49-1-302, State Board Rule 0520-02-01 Evaluations, and State Board Policy 5.201 Educator Evaluation Policy.
Due Date | Who | To do | For More Information | Resources | Contact |
|---|---|---|---|---|---|
| June 3 | Charter schools who use the TEAM rubric observation model | TEAM evaluator certification and recertification process opens. | TEAM Training | TEAM Training FAQ | TEAM.Questions@tn.gov |
| July 21 5:00 p.m. CST | All charter schools | Complete evaluation flexibility options form and sign MOU for TNCompass configuration. | Evalutation Flexibility Options | 2024-25 Evaluation Flexibility Options Form Guidance | TEAM.Questions@tn.gov |
| July 10 | All charter schools | 2024-25 school year opens to assign district-level roles and permissions in TNCompass. | TNCompass | TNCompass User Guide | TEAM.Questions@tn.gov |
| August 30 | All charter schools | Enter final achievement measure scores (off-theshelf measures, etc.) from 2023-24. | Achievement Measures | TNCompass User Guide | TEAM.Questions@tn.gov |
| August 30 | All charter schools | Ensure former staff members have been removed from current year staffing | TNCompass user guide | TEAM.Questions@tn.gov | |
| August 31 | Charter schools who use the TEAM rubric observation model | TEAM evaluator recertification process closes. | TEAM Training | TEAM Training FAQ | TEAM.Questions@tn.gov |
| September 27 | Charter schools choosing portfolios for non-tested teachers’ growth scores | Complete portfolio teacher rostering | Portfolio Resources | Portfolio Rostering Guidance Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| October 13 | All charter schools | Complete 2023-24 staffing in TNCompass. | TNCompass | TNCompass User Guide TNCompass Evaluation Data Management Guide | TEAM.Questions@tn.gov |
| October 18 | All charter schools | Enter final achievement measure scores (graduation rate, ACT, etc.) from 2023-24 | Achievement Measures | TNCompass User Guide | TEAM.Questions@tn.gov |
| October 25 | Charter schools choosing portfolios for non-tested teachers’ growth scores | Ensure all implementing teachers have access through SSO to online student growth portfolio platform. | Portfolio Resources | Portfolio Rostering Guidance Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| December 1 | All charter schools | Enter all growth and achievement measure selections/scales for 2024-25 into TNCompass | Achievement Measures | Achievement Measure Guidance Growth Measure Guidance Evaluator Configurators Monthly Office Hours | TEAM.Questions@tn.gov |
| December 1 | All charter schools | Nominate your Teacher of the Year | Teacher of the Year Application | Teacher of the Year Nomination Form | Sarah.Brown@tn.gov |
| December 6 | Charter schools choosing portfolios for non-tested teachers’ growth scores | Ensure portfolio point A assessments are complete. | Portfolio Resources | Portfolio Rostering Guidance Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| December 15 | Charters using the TEAM observation rubric | Ensure all evaluations from 2023-24 are finalized and signed with PIN | TNCompass User Guide Evaluation PIN Completion Instructions | TEAM.Questions@tn.gov | |
| December 17 | All charter schools | Nominate your Principal and Supervisor of the Year | Principal of the Year Application Supervisor of the Year Application | Principal/Supervisor of the Year nomination form | Sarah.Brown@tn.gov |
| January 15 | All charter schools | Submit request for additional achievement measures and alternative growth measures to portfolios. | Achievement Measures | Measure Approval Process | TEAM.Questions@tn.gov |
| January 15 | Any charter schools wanting to use a new observation rubric | Submit request to pilot observation model not currently state board- approved | Alternate Observation Models for Charter Organizations | Submit your application here | TEAM.Questions@tn.gov |
| January 15 | Charter schools using the TEAM observation rubric | Complete fall semester teacher and administrator observation entry in TNCompass. | TN Compass User Guide | TEAM.Questions@tn.gov | |
| January 15 | All charter schools | Identify current partial year exemptions (PYE) and enter in TNCompass. | Statute, Rule, and Policy | Partial Year Exemption Guidance Evaluation Configurators Monthly Office Hours | TEAM.Questions@tn.gov |
| February | Charter schools using portfolios for non-tested teachers’ growth scores | Portfolio Teacher Roster Verification | Portfolio Resources | Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| March 14 | Charter schools using portfolios for non-tested teachers’ growth scores | nsure portfolio point B submissions are on track | Portfolio Resources | Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| March 31 | All charter schools | Ensure all growth and achievement measure selections for 2024-25 are accurate and complete | Achievement Measures | Achievement Measure Guidance Evaluation Configurators Monthly Office Hours | TEAM.Questions@tn.gov |
| March 31 | Charter schools who use TEAM observation model | TEAM evaluator certification process closes at 11:59 p.m. CT. | Register for TEAM Training | TEAM Training FAQ | TEAM.Questions@tn.gov |
| May 5, 5:00pm CT | Charter schools choosing portfolios for non-tested teachers’ growth scores | Ensure all teacher portfolios have been submitted by the deadline | Portfolio Resources | Portfolio Lead Monthly Office Hours | Portfolio.Questions@tn.gov |
| Spring | All Charter schools | Ensure all teachers in tested grades complete roster verification | Roster Verification TVAAS site | Roster Verification FAQ | RV.Questions@tn.gov |
| June 7 | Charter schools who use TEAM observation model | Enter final observation scores (including professionalism) and available achievement measure scores. | TNCompass User Guide Summative Conferences | TEAM.Questions@tn.gov | |
| June 7 | All Charter schools | Finalize and enter partial year exemptions (PYE) in TNCompass. | Partial Year Exemption Guidance | TEAM.Questions@tn.gov | |
| June 7 | All Charter schools | Upload all observation data managed by third party vendors into TNCompass. | TNCompass User Guide | TEAM.Questions@tn.gov |